Executive Assistant - MIT Libraries

"The MIT Libraries seek a highly organized, resourceful individual to provide comprehensive administrative support to the Director of Libraries. This position provides an excellent opportunity to contribute to the daily activities, new initiatives, and broader service mission of a dynamic academic research library system.

RESPONSIBILITIES: The Executive Assistant provides complex support for the activities of the Director of Libraries. Support tasks include: making travel arrangements; managing calendars; scheduling meetings; coordinating events and managing logistics; processing expense reporting and reimbursements; taking meeting minutes; maintaining wikis, web pages and files; drafting, editing, and proofreading correspondence and documents; and providing administrative support for multiple projects. The Executive Assistant is often a firstline contact for the Director and must exercise sound, independent judgment in fostering a welcoming environment while maintaining the integrity of the Director’s calendar. The EA acts as a logistical partner, proactively translating leadership strategies into operational tasks and assisting the Director in tracking deadlines and time management. The EA builds relationships and works with staff in the offices of the Provost, faculty, and other senior leaders. The Executive Assistant also has secondary responsibility for reception and general office operations of the Director’s suite. The ideal candidate is flexible and an active and thoughtful contributor to Libraries culture. As a member of the Office of the Director support team, the Executive Assistant provides coverage for other team members during absences and works to collaboratively meet the administrative support needs of the overall senior management group. The Executive Assistant reports to the Director of Libraries."