Team Administrator job with SPRINGER NATURE | Guardian Jobs

"Closing Date: 23rd August 2017

We currently have an opportunity for an enthusiastic administrator to join our Open Research Group (ORG) and provide efficient administrative support.  This role will see you working across a variety of interesting and involved admin tasks giving you great insight into how this business area operates

The ORG Team Administrator will report into the PA to Managing Director and Directors, Open Research and provide high quality administrative support to the Open Research Group Management Team based here at our Kings Cross office in London.

This role will suit someone naturally organised and with experience of working in an office environment.

Key Responsibilities

To provide efficient and highly confidential administrative support the PA to MD & Directors, Open Research and the Open Research Team including, but not limited to:

• Administrative duties for the Management team of the ORG.
• Meet and greet visitors to the building.
• Approving/Booking rooms for direct reports of the team/guests (as required)
• Book taxis for the ORG team/guests as required
• Ordering stationary for the ORG team.
• Regular task support including report collation and project support for the Directors of the ORG.
• Ensuring relevant documents and materials are prepared for team meetings where applicable.
• Assistance in diary management when required to help PA to MD & Directors, Open Research.
• Support the PA with the organisation of international trips, including booking travel, creating itineraries, organising visas and coordinating schedules as needed.
• Support the PA with preparing expenses for the Directors as needed.
• Cover for the PA to MD & Directors, Open Research when on annual leave.
• Act as a liaison for suppliers, facilities and other departments within Springer Nature.
• Help the PA to organise large scale internal and external meetings (various time zones/large number of people/recurring) as well as catering and room booking as required."