Framework for Managing University Open Source Software

Abstract:  Open Source Software (OSS) is the foundation of today’s digital economy, powering critical innovations across industries, from artificial intelligence and quantum computing to cloud technologies and data analytics. For universities, OSS offers a strategic opportunity to enhance research capabilities, accelerate technological advancements, and enable valuable knowledge transfer that collectively generates both economic and social impact. This is particularly relevant in the Irish university sector, where fostering knowledge transfer and innovation can have a direct impact on national economic growth.

In today’s technology landscape, enabling responsible open source practices is not a trivial undertaking. The choice between open source and proprietary software is not a simple "either-or" decision. Most modern systems are a blend of both, with organisations leveraging the strengths of each to meet their goals. The real challenge—and skill— for all those operating in an academic context lies in understanding when to use or create OSS and when proprietary solutions may be more appropriate. Success comes from managing this combination responsibly, balancing transparency, innovation, and control to ensure security, scalability, and sustainability while addressing institutional and individual goals.

This document serves as a comprehensive guide for universities looking to develop or refine an open source software framework. It provides the foundational knowledge and tools needed to create an environment that supports open source that is aligned with the unique needs and goals of each institution.