University of Leeds Publications Policy – Research and Innovation Service

"Author requirements Authors must comply with their funders’ policies relating to open access and research data management.  Authors must register for an individual ORCiD identifier and should link it to their University Publications Database profile [2], include it on any personal webpage, when submitting publications, when applying for grants, and in any research workflow to ensure that the individual is credited for their work and that the correct institutional affiliation is achieved.   Authors must use a standardised institutional affiliation “University of Leeds” in all research outputs to ensure clear affiliation with the University of Leeds.  Authors must specify authors’ contributions in all research outputs to ensure individuals’ roles are identifiable and duly recognised.  Authors must include a Data Access Statement in all research outputs even where there are no data associated with the publication or the data are inaccessible. The statement informs readers where the associated underlying research materials are available and how they can be accessed.   Authors must acknowledge the source of grant funding associated with a research output in all research outputs. Information about the grant should also be linked, by the author, to the record of the publication in the University Publications Database. Grant information in the University Publications Database is fed automatically from the University’s Grant Information System [3].   Authors must retain the necessary rights to make the accepted manuscripts of research articles, including reviews and conference papers, publicly available under the terms of a Creative Commons Attribution (CC BY) licence. Recommended wording to include in manuscript submissions is in Appendix 1. This requirement does not apply but is strongly recommended for outputs solely or jointly authored by PGRs (only).   Authors must record bibliographic details of all research outputs in the University’s publications database. For peer-reviewed research articles, including reviews and conference papers, this must be done as soon as possible after acceptance for publication. When creating the record in the University’s publications database, complete the appropriate fields to confirm that a data access and a rights retention statement have been added to the output itself.  Authors must deposit full text copies of final accepted peer-reviewed research articles, including reviews and conference papers into the institutional repository, via the University’s publications database as soon as possible after acceptance for publication. Where the output is already available open access via the publisher website a link may be provided instead. The deposit of other outputs e.g. monographs is also encouraged where copyright permits.  Where copyright allows and there are no confidentiality or commercial constraints, the research outputs in the institutional repository must be made ‘open access’, i.e. freely accessible over the internet.  Outputs must be made open access as soon as possible after acceptance [4]...."