Unlocking Research | University of Cambridge Office of Scholarly Communication

"While we are now very adept at archiving manuscripts in Apollo (thanks in large part to Fast Track and Orpheus) it remains a challenge to properly and accurately update Apollo records with either correct embargoes for accepted manuscripts, or the open access version of record. It is a futile task to be constantly checking whether a manuscript has been published. While the Open Access Team keeps a list of every publication that requires updating, this is a thankless job that should be highly automatable.

To that end, we have recently leveraged Orpheus to do at lot of the heavy lifting for us. By interrogating every journal article in Apollo and comparing its metadata against Orpheus we can now quickly determine which items can be updated and take the necessary next steps, changing embargoes where appropriate or identifying opportunities to archive the published version of record.

To do this we created a DSpace curation task to check every “Article” type in Apollo that had at least one file that was currently under embargo. We then compared the publication metadata against the information held in Orpheus to determine what steps needed to be taken. In total we found 9,164 items in need of some attention. The results are displayed below in a Tableau Public visual and summarised in Table 1...."