Verfahren zur Entwicklung eines Lastenheftes für ein Workflow-Management-System für Open-Access-Hochschulverlage

The introduction of workflow management systems (WFMS) can make a significant contribution to the professionalisation of publication processes in open access university presses. This report describes a procedure for developing a generic specification sheet that serves university publishers as a practical basis for system selection and implementation. Based on theoretical principles for creating an individual workflow model and analysing processes and requirements, a methodological framework is developed that systematically records the specific requirements of open access publishers. The focus is on linking actual processes with a structured, generically applicable catalogue of requirements. The resulting requirements specification is divided into a static part with constant information about the publisher and a generic part that can be adapted to individual publishing situations. The approach is supplemented by a collection of work aids and templates that support the analysis and documentation process. An exemplary application example, the fictitious university publisher OAUNI-PRESS, illustrates the practical implementation and validation of the developed procedure. The results show that a modular specification sheet can make a key contribution to the structured introduction of WFMS, and at the same time offers a transferable standard for different publishing situations.